Flow Ownership and Organization Sharing
The Flows list page now includes a new owner column that displays if an assistant is private or shared with the organization. Individual owner information is coming soon.
Ownership Indicators
If a flow is owned by the organization, you’ll see an organization share icon next to the owner.
Organization‑owned flows are:
Visible to all users in the organization
Fully editable by any user who has access
Changing Flow Ownership
Open the flow’s Settings.
Navigate to the “Shared with organization” option.
Uncheck the box to remove organization sharing and click 'Finish'
When you uncheck this option:
The Owner changes to you
The organization share icon disappears
The flow becomes private, visible and editable only by you
If another user unchecks the same option on a flow they shared:
The flow will no longer be visible to other users
Only the new owner will retain access
Consistent Behavior Across the Platform
This ownership and sharing model apply consistently across multiple areas:
Chat Widgets
Chat widgets also display the organization share icon
Widgets shared with the organization are visible and editable by all users
When you haven't opted for Share with the organization option, then:
The Owner changes to you
The organization share icon disappears
The flow becomes private, visible and editable only by you
Integrations (REST, PIM, CP, etc.)
Integrations now include an Owner column
Selecting an integration and clicking Edit opens the settings panel
You’ll see a “Share with all” checkbox
Unchecking it makes the integration private and assigns ownership to you
The clearly visible Owner column and shared icon make it easy to understand who owns a resource and whether it’s organization‑wide, while unified behavior across flows, chat widgets, and integrations delivers a predictable and intuitive experience for all users.
Last updated
Was this helpful?